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  • Features|
  • Workflows and automation |
  • Rules

Rules

Automate routine tasks to get more done faster.

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Automate your work icon

Automate your work

Write your own rules in seconds, so your team can save hours.

Get started quickly icon

Get started quickly

Begin with curated recommendations from our rules library.

Connect your tools icon

Connect your tools

Automate actions across Asana and tools like Slack and Gmail.

Create a rule icon

Create a rule

  • Design your own: Use our rule builder to automate actions based on triggers, like automatically moving a task (action) when the due date is approaching (trigger).

  • Use our recommendations: Browse our rules library to see suggestions for your specific project, including how to automate actions across Asana and other tools in your tech stack.

Cut out the busywork icon

Cut out the busywork

  • Streamline requests: Instantly assign tasks when users submit a request form. 

  • Keep work moving: Reassign work, ask for approvals, and add tasks to different projects. 

  • Follow up seamlessly: Send automatic reminders when a due date is overdue or approaching.

  • Stay organized: Automatically move tasks when they’re assigned or updated.

Automate across tools icon

Automate across tools

Link your favorite apps seamlessly. Try these examples: 

  • Keep teammates informed: Send emails or Slack notifications when you update tasks.

  • Kick off work: Create a Google Calendar event when someone adds a task to your project. 

  • Add context: Upload attachments from Dropbox or OneDrive when a task is assigned. 

  • Track tickets: Create a new Jira issue when a task is unblocked.

Put it all together

Rules are just the start. See how your team can combine automations with other Asana features to get more done with less effort.

See all features

Custom fields

Add labels to tasks so you can sort, filter, and automatically report on work.

See custom fields

Forms

Standardize work requests so your team has the information they need from the start.

See forms

Templates

Standardize your team’s best practices with ready-made guides for projects and tasks.

See templates
Yahya Ülker quote image
Asana automates our routine work, allowing us to synchronize across different Yıldız Ventures teams and portfolio companies.
Yahya ÜlkerCEO of Yildiz Ventures
[Case Study] Yıldız Ventures Logo
Read the case study

Still have questions? We have answers.

The rules library and custom rule builder is available for all Starter, Advanced, Enterprise, and Enterprise+ customers. Learn about pricing, or try Asana Advanced for free for 30 days, no credit card required.

There are two ways to create a rule for your project. Select one from the rules library, or create your own custom rule. To build a custom rule, choose a trigger and an action. For example, automatically send a message in Slack (action) when you update a custom field (trigger).

You can use rules to automate actions across different apps. The following Asana integrations work well with rules: 

  • Slack

  • MSFT Teams

  • Gmail

  • G Cal

  • Dropbox

  • Notion

  • Confluence

  • OneDrive

  • HubSpot

  • Mailchimp

  • Jira Cloud

  • Jira Server

  • Zendesk

  • PagerDuty

  • Twilio

  • Box

Save time for what’s important

Don’t spend time on busywork. Let us do it for you.

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